"CVs eat our evenings."
Reformatting one CV into a client template takes 20–40 minutes. Multiply by every submission this week.
PRODUCTION-GRADE WORKFLOW AUTOMATION · EN / 日本語
Your consultants should bill hours, not format CVs.
I build AI workflow automation for recruitment agencies — CV formatting, inbox lead triage, and ATS admin, running quietly in the background. Built by a senior Python/GenAI engineer, shipped in 2–4 weeks, and it doesn't break in month two.
6 yrs production GenAI (RAG · Agents · MCP)·ex-Deloitte consultant·5 yrs factory Kaizen·Reading, UK
[ 01 ] THE PROBLEM
Sound familiar?
"Real leads die in the inbox."
Candidate applications, client enquiries, and job-board noise land in the same place. The lead that would have paid the month goes unanswered for four days.
"The ATS is three weeks behind."
Nobody became a recruiter to do data entry, so nobody does it — until a client asks a question the ATS can't answer.
Every one of these is a workflow problem. Workflow problems are automatable. That's the entire business.
[ 02 ] PROOF OF WORK
Built, measured, documented
I'm early in this business, so I won't show you a wall of logos. Instead: real systems I've built and measured — open the video, read the code. Judge the work directly.
BUILD 01
CV Formatter Engine
- PROBLEM
- 20–40 minutes per CV to rebuild into a client template.
- BUILT
- Parsing agent that ingests any CV (PDF/Word), extracts structure, and outputs the agency's branded template with a consistency check pass.
- 20–40 min → ~2 min
- Watch the 3-min demo ↗
- Read the code on GitHub ↗
BUILD 02
Inbox Triage Agent
- PROBLEM
- Leads, applications, and noise in one inbox; response time decides win rate.
- BUILT
- Classifier + drafting agent that labels every incoming email, flags actual leads, drafts the reply, and pings WhatsApp/Slack for one-tap approval.
- Lead flagged in <60 sec
- Human approves every send
- Demo video ↗ + repo ↗
BUILD 03
ATS Hygiene Agent
- PROBLEM
- Records go stale the moment consultants get busy.
- BUILT
- Agent that reconciles email threads, call notes, and spreadsheets against the ATS, dedupes, and files updates — nightly, silently.
- Runs nightly, unattended
- Every change logged & reversible
- Demo video ↗ + repo ↗
6,000%
API response-time improvement on a production platform
70%
reduction in production bugs via automated E2E testing
2×
MAU from a feature I led end-to-end
15+
yrs removing wasted work (Kaizen → Deloitte → GenAI)
These numbers are from my engineering career, not client engagements — I say so because you'd find out anyway, and because they're the same skills that build your automation.
[ 03 ] WHAT I BUILD
The Billable Hours Engine
One system, three modules. Start with the one that hurts most.
MOD 01
CV & Document Automation
Parsing, client templates, consistency checks.
From £2,000, shipped in 2 weeks.
MOD 02
Lead & Inbox Automation
Triage, drafting, routing, response-time SLAs.
From £2,500, shipped in 2–3 weeks.
MOD 03
ATS/CRM Hygiene & Integration
Reconciliation agents, dedupe, cross-system sync.
From £3,000, shipped in 3–4 weeks.
RETAINER Keep-it-running + iterate: £1,000–2,500/mo depending on system count.
Fixed price, agreed before I write a line of code. If a workflow isn't automatable, I'll tell you on the audit call and you've lost 30 minutes, not a deposit.
[ 04 ] PROCESS
Scoped like a consultancy, shipped like an engineer
-
01
Audit
Bring your worst workflow; I map where the hours actually go. You get a one-page automation plan whether or not we work together.
-
02
Blueprint
Fixed scope, fixed price, success metric agreed upfront (minutes saved, response time, records current).
-
03
Build
I build in your stack with weekly demo videos. You approve every step. No black boxes: you own the code and the accounts.
-
04
Run & compound
Monitoring, logging, and a human-approval layer on anything that sends. Tune monthly against the metric we agreed.
[ 05 ] WHY ME
I've spent my whole career removing wasted work — the tools just kept upgrading.
Five years as an engineer on a dairy factory floor in Japan, running Kaizen projects: find the wasted motion, redesign the process, measure the gain. Then process consulting at Deloitte. Then a decade of software: six years building production Python and GenAI systems — RAG, agentic workflows, MCP integrations — for platforms where "the demo worked" wasn't good enough, because real users hit it every day. Recruitment agencies are where I've pointed all of that now: the admin load is huge, the workflows are repetitive, and the payoff lands directly on billable hours.
日系企業の英国・欧州拠点の業務自動化もご支援しています — お気軽に日本語でご相談ください。
[ 06 ] FAQ
FAQ
Have you done this for other agencies?
I'm at the start of this business — that's why the proof section shows working systems with code and video instead of logos, and why early pricing is what it is. You're not the guinea pig for the engineering (six years in production); you're an early client for the packaging. Early clients get founder attention and case-study pricing.
Who owns the system?
You do. Code, accounts, data. If we part ways, everything keeps running and you can hand it to any developer.
What if it breaks?
Everything ships with logging, alerts, and a rollback path — the same discipline as the platforms I built in employment. Retainer clients get fixes included; everyone gets a 30-day warranty on builds.
We already have an ATS with AI features.
Good — keep it. I build the glue your ATS doesn't: the work between your inbox, your ATS, your spreadsheets, and your clients' templates.
Can you work in Japanese?
はい。Native Japanese, fluent English — including for UK/EU subsidiaries of Japanese companies where head office reports in Japanese and operations run in English.
One workflow. Thirty minutes. An honest answer.
Bring your most annoying workflow to a free audit call. I'll tell you if it's automatable, what it would cost, and what it would save — or tell you it isn't worth automating, which is also useful.
Book the Workflow AuditNot ready to book? I post teardown-style builds weekly on LinkedIn → Follow Shinta on LinkedIn